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Office Manager

Yotpo

Yotpo

Operations
Sofia, Bulgaria
Posted on Wednesday, May 22, 2024

If you shop online (and who doesn’t these days?), then chances are you’ve already interacted with Yotpo. We’re a leading eCommerce retention marketing platform, on a mission to help brands of all sizes turn one-time shoppers into customers for life. Loyalty programs, SMS and email marketing, subscriptions, and reviews are our bread and butter, but we have more solutions up our sleeve, too.

We have teams across the world, including the US, Canada, UK, Israel, Bulgaria, and Australia — and we’re still growing. Our primary goal is to deliver the best technology in the industry.

You can hear all about it in our latest brand video.

Sounds exciting? Then read on, because we’re in pursuit of the best and the brightest minds to help us achieve our vision.

We are seeking a proactive and dedicated Office Manager to join our team. In this role, you will play a pivotal part in ensuring the smooth functioning of our office environment. Your responsibilities will include handling various tasks ranging from managing office supplies to building strong relationships within the organization. If you have a knack for organization, enjoy taking on diverse responsibilities, and are committed to creating a positive and efficient workspace, we would love to have you on our team.

Responsibilities:

Office management - Ensure an amazing office environment for all employees. Make sure the office and kitchen are equipped with office supplies, food, make sure the employees are comfortable, have access to parking garage, office badge etc.

Refreshment and Coffee Services: Take charge of the refreshment area by restocking supplies, preparing coffee, and ensuring that all refreshment amenities are clean and readily available for staff and visitors.

Office Cleaning and Organization: Maintain a tidy and well-organized office environment. This includes cleaning common areas, organizing workspaces, and tidying up post-lunch to ensure a clean and productive environment.

FedEx and Mail Management: Handle outgoing and incoming shipments, ensuring timely dispatch and receipt of packages via FedEx and other courier services.

Office Setup Support: Assist with the setup of office spaces and requirements, ensuring all areas are properly equipped and ready for use (events, meeting, all hands, etc).

Plant Maintenance: Take care of office plants, including regular watering and monitoring their health, contributing to a pleasant and green office space.

Guests - Monitor and welcome the office guests, if they are Yotpo’s employees, make sure they get a badge, they have a seat etc .

Front Desk Operations: Warmly greet and welcome employees and guests upon their arrival. Direct visitors promptly to the correct person and office. Conduct office tours for new hires, ensuring they are familiarized with their work environment. Managing calendars for meeting rooms. Manage incoming and outgoing communications, including slack and emails.

Qualifications:

  • Proven experience in an administrative or office coordinator role.
  • Excellent verbal and written communication skills.
  • Strong organizational skills with the ability to multitask and prioritize effectively.
  • A detail-oriented and highly professional approach to work.
  • Proficiency in MS Office, Google Suite, and other standard office tools.
  • A friendly and personable demeanor, complemented by strong interpersonal skills.
  • A commitment to maintaining discretion and confidentiality in all matters.

What we offer:

  • Track to success – work in a dynamic organization with ambient and laid-back office atmosphere
  • Individualized career development, rewards and recognition.
  • Work-life balance – 25 days paid vacation with add-ons for loyalty, regular team buildings and celebrations in and outside the country
  • Additional health insurance package
  • Internal mobility program and refer-a-friend program
  • Managing a fixed monthly budget for social benefits thru Re:Benefit – a flexible online benefits solution
  • Food vouchers – monthly
  • E-learning portals and knowledge sharing sessions.
  • Company backed Hackathons, Tech conferences, workshops events, etc
  • Stocked kitchen and bar.
  • Equity in options.
  • We are now working in a flexible hybrid capacity.

#LI-Hybrid

#LI-Hybrid